Effective Date: Dec 23, 2023
The Tiny Township Residents' Alliance ("TinyTRA," "we," "us," or "our") is committed to protecting the privacy and personal information of our members, supporters, volunteers, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
1. Scope and Purpose
This Privacy Policy applies to personal information collected by TinyTRA through:
Our website and online forms
Email and other electronic communications
Membership, volunteer, and supporter sign-ups
Events, petitions, and advocacy activities
Donations (if applicable)
This policy does not apply to information about TinyTRA’s employees or contractors, which is governed by internal policies and applicable employment laws.
2. Definitions
Personal Information means information about an identifiable individual, such as name, contact details, email address, mailing address, phone number, and any other information that can reasonably be linked to a person.
PIPEDA refers to Canada’s Personal Information Protection and Electronic Documents Act.
3. Accountability
TinyTRA is responsible for personal information under its control and has designated a Privacy Officer to ensure compliance with this Privacy Policy and PIPEDA.
Privacy Officer Contact:
Tiny Township Residents' Alliance (TinyTRA)
Email: secretary@tinytra.ca
4. Identifying Purposes
TinyTRA collects personal information only for purposes that a reasonable person would consider appropriate in the circumstances, including:
Managing memberships, supporters, and volunteers
Communicating about advocacy campaigns, events, and updates
Responding to inquiries and requests
Maintaining internal records
Complying with legal and regulatory requirements
Processing donations (if applicable)
We will identify the purposes for which personal information is collected at or before the time of collection.
5. Consent
TinyTRA obtains meaningful consent for the collection, use, and disclosure of personal information, except where permitted or required by law.
Consent may be:
Express, such as when you sign up via a form or check a consent box
Implied, such as when you contact us and provide information for a specific purpose
You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting our Privacy Officer.
6. Limiting Collection
We collect only the personal information necessary to fulfill the identified purposes. Information is collected by fair and lawful means and is not collected indiscriminately.
7. Limiting Use, Disclosure, and Retention
Personal information is:
Used only for the purposes for which it was collected, unless additional consent is obtained or required by law
Disclosed only to authorized individuals or service providers who need the information to perform their duties
Retained only as long as necessary to fulfill the identified purposes or to meet legal requirements
When personal information is no longer required, it is securely destroyed, erased, or anonymized.
8. Safeguards
TinyTRA uses reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification, including:
Secure storage of electronic and physical records
Access controls for authorized personnel only
Use of reputable third-party service providers
9. Openness
TinyTRA makes information about its privacy practices readily available, including this Privacy Policy, which is posted on our website and available upon request.
10. Individual Access
Upon written request, individuals may:
Be informed of the existence, use, and disclosure of their personal information
Access their personal information
Request corrections to any inaccurate or incomplete information
Requests will be responded to within a reasonable time and at minimal or no cost, as required by law.
11. Accuracy
TinyTRA makes reasonable efforts to ensure that personal information is accurate, complete, and up to date for the purposes for which it is to be used.
12. Third-Party Service Providers
TinyTRA may use third-party service providers (such as website hosting, email distribution, or donation platforms) to support our operations. These providers are given access only to the information necessary to perform their services and are required to protect personal information in a manner consistent with this policy and applicable law.
Some service providers may store or process information outside of Canada. In such cases, personal information may be subject to the laws of those jurisdictions.
13. Cookies and Website Analytics
Our website may use cookies or similar technologies to improve user experience and understand how visitors interact with our site. Cookies do not typically collect personal information. You may adjust your browser settings to refuse cookies, though some website features may not function properly.
14. Complaints and Inquiries
If you have questions, concerns, or complaints about TinyTRA’s handling of personal information, please contact our Privacy Officer (Secretary) using the information above.
If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada:
Office of the Privacy Commissioner of Canada
Website: https://www.priv.gc.ca
Toll-free: 1-800-282-1376
15. Changes to This Policy
TinyTRA may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be available on our website, with the effective date noted at the top.
16. Contact Information
Tiny Township Residents' Alliance (TinyTRA)
Email: secretary@tinytra.ca
Website: https://tinytra.ca
This Privacy Policy is intended to comply with the principles set out in Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), including accountability, identifying purposes, consent, limiting collection, limiting use/disclosure/retention, accuracy, safeguards, openness, individual access, and challenging compliance.
